Digital Mail Associate
Overview
This isn’t about sorting envelopes or sticking stamps. It’s about handling critical digital documentation that keeps businesses legally compliant and operational.
Corporate Tools is hiring full-time Digital Mail Clerks to join our growing team. In this role, you will manage, verify, and audit digital mail and business documents that play a key role in regulatory compliance and communication with government agencies. You will also email clients daily to address account issues, clarify information, or verify their connection to specific documents.
The work you do won’t just support our clients. It will directly impact how their businesses are represented in official records.
Success in this position requires strong attention to detail, critical thinking, clear written communication skills, and an interest in how businesses interact with government systems through documentation, filings, and data.
“This job is coded as “Flex” which means the company does not currently require this position to be performed in office. All shifts are centered around regular business hours for Pacific Standard Time. If you are in a different time zone, you must adjust accordingly.
Wage
Benefits
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100% employer-paid medical, dental & visionFull coverage for employees — nothing comes out of your paycheck. Plus an annual review with a raise option.
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Time off that grows with you22 days PTO + 4 holidays to start. After 3 years it bumps to 29 days, and after 5 years you move to flexible time off — not accrued, not capped. Take time off when you want.
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Parental leave & 401(k) matchPaid parental leave, plus up to 6% company 401(k) matching with no vesting period — it’s yours from day one.
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Quarterly allowanceSpend it on whatever makes work better: a comfier remote setup, continuing-education classes, a plant for your desk, coffee for a coworker, a massage for yourself… really, whatever.
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No dumb perks (and a trail mix bar)No weekend dog-walking gimmicks that look cool but cost nothing because nobody uses them. We spend on benefits you’ll actually use — an open-concept office, friendly coworkers, a creative environment, and yeah… a trail mix bar.
Responsibilities
Uploading documents into clients accounts accurately and in a timely manner
Auditing accuracy of large data sets within our software
Maintaining large data sets
Verifying client information
Verifying state agency information within our software
Helping customer service staff with data projects
Requirements
Desire for accuracy
Ability to perform complex searches
Willingness to help others and be part of the team
Ability to work diligently on your own
Type at least 50 words per minute
Basic computer skills
Willingness to learn and take on projects
Ability to work consistent schedule 40 hours per week
Why Work Here
You see typos on websites, blog posts, or signage and it bugs you. You notice inaccuracies in movies. You have an organized file structure on your home computer or phone. You can actually find a picture on your phone or computer if you need to. (And I’m not talking about scrolling for 25 minutes) You might organize your credit cards in your wallet and when you use them put them back where they belong. You vacuum your car when you get a car wash.